| |
 Dear Signing Agents,
You need to REGISTER and have a password to post or reply to discussion topics. Please remember, your password for your listing on 123notary.com is NOT RELATED to and is different from your password on the forum. Your password on the forum can be whatever you want it to be.
|
|
  Be the first person to vote!
| Author |
 Topic  |
|
|
edelske
New York
815 Posts |
 Posted - 01/06/2012 : 12:01:37 PM
|
In New York county the use of the words "Certified" or "Certification" is not allowed for un-official copies. Those terms are reserved for copies produced by authorized officials eg: Dept of Health or the Registrar of a school.
It is worthy of noting that this applies both to the notary (who is forbidden to make any statement about the copy) AND ALSO to the affiant. They may declare (again - this applies to NY County in NY state) the copy to be "complete, accurate, not modified" etc. However, any terminology that implies the copy to be "official, valid, authorized, certified, etc. (and that "etc." is very vague) is forbidden.
It's a bit odd here in the Big Apple. Notary signatures are "authenticated" for various reasons (eg: to submit for Apostille). At authentication BOTH the words of the notary AND the statement by my client are examined - ESPECIALLY when copies are involved.
If my client said "I certify this to be an exact copy ....." then the County Clerk will refuse to authenticate MY "very routine notary section". There are many other related rules and procedures.
Life is not simple for a notary, especially in New York County.
Kenneth A Edelstein
Mobile Notary, Apostille / Legalization Processing & Fingerprinting
http://www.kenneth-a-edelstein.com |
|
|
|
Doris_CO
Colorado
148 Posts |
Posted - 11/29/2011 : 7:15:44 PM
|
| Check your state's Notary Public handbook/manual. Colorado has a specific Copy Certification certificate, which is not a Jurat or Acknowledgement, and requires the Notary Public to see the original in order to compare the copy with the original. The notary certificate states that the Notary Public "carefully compared with the original the attached facsimile (copy) of _____________ and the facsimile I now hold in my possession. They are complete, full, true, and exact facsimiles of the document they purport to reproduce." |
|
|
|
wayneclemons
California
46 Posts |
Posted - 11/29/2011 : 09:47:25 AM
|
The form is a basic jurat. You (the notary) are not saying the copy is true and correct, the affiant (person who owns the doc) is swearing or affirming that the copy is a true and correct reproduction of the original.
I tell customers that I am not validating that the doc is a true and correct copy. I am merely signing that you swore to the truthfulness of the copied document.
Wayne
www.ExclusiveMobileNotary.com
www.FaceBook.com/ExclusiveMobileNotary
www.Twitter.com/ExclusiveNotary |
|
|
|
ladylea
California
10 Posts |
Posted - 11/29/2011 : 09:33:09 AM
|
| I understand that the Copy Certification by Document Custodian is a popular form amongst notaries, and would like to know its most common uses for our notarial circumstances. How would you educate your client on this one, without giving advice? And when is it most appropriate to use? |
|
| |
Topic |
|
|
|
| Mobile Notary / Signing Agent Discussion Forum |
© 123notary.com |
|
|
|
Tips for using the forum
The most important feature on the forum is the search box. You can look up a particular word, phrase, name of a company, and see a potentially large list of search results with which you can obtain data. Filters are also valuable. If you want to find popular posts, you can use the number of views filter. You can also see whats new with the active topics link. Email us at info@123notary.com if you need any help using the notary forum.
Resources
The notary public resource page is valuable as it has links to all of the free information pages for notaries. Pages linked to the resource page include a page that teaches you everything you need to know to get the most out of your listing. Another page teaches you all the secrets of getting paid. There is a link to our free list of signing companies. There is also a glossary, learning tools, and much more.
If you are a notary, the free tips we give are invaluable.
Popular pages
If you visit 123notary.com often, you might want to visit some of our most popular pages such as the California notary, Texas notary, Florida notary, and New York notary pages to browse the site. We also have valuable pages for notaries such as the free list of signing companies, and the resource page. Please also visit our get notarized and notarized letter page.
|
| |
Copy Certification by Document Custodian
