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Invoicing for a signing

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[quote][i]Originally posted by jbelmont[/i]
[br]ezknowles:
I am a new signing agent, so new I haven't done any
I very nervous in doing one.
how do you invoice a company for the signing.
should i order special invoices?
what to do...what to do...what to do?????

LindaH:
You may need to wait until you're contacted and see what their policy is...the one I had tonite said I didn't have to invoice them - they would put me in for payment (which was nice since the borrower didn't go through with it - I found out on my way to his house). That was my first one too..

I think I'm probably going to get invoices for the future and just in case this company DOESN'T pay me after all..

Also, in the meantime, I'd say just calm down, read and learn your manual and notary laws until you know them as well as you know your own name - all will work out..:) Also, if you're that nervous, keep reviewing the material that you studied and I would strongly suggest you buy one of the many books for sale showing all the sample documents - learn them, their function, and what they look like so you recognize them in the package. You'll be fine..:)

dfye:mcttelecom.com:
Linda, that was great advice.

Many companies prefer to have their own invoices filled out and they usually will give you one in their sign-up package. Be sure to make copies of it for future use. Some companies will give them to you in your confirmation. It is imperative that you use the invoice given to you if you want to get paid. Follow all their instructions through to the end.

On the other hand, their are those companies that just put you in for payment which is the best way as most of them usually pay in a timely manner.

If you need to invoice a company and fax it to them, their are many different software packages out in stores which you can use, i.e., Quickbooks, etc.

LindaH:
I had a signing scheduled for Monday evening (canceled on the way) and one last evening which went through. Both times the companies called I played it safe and specifically asked them if I needed to invoice them and, if not, was was their procedure for payment. They BOTH (shock of shocks) told me no invoice necessary - they put in for payment automatically and for last night's I'm paid directly from the HUD at disbursement. The canceled Monday night agreed to pay me a reduced fee for the cancellation (I hadn't even gotten to the house yet) AND sent me a confirmation to that effect (shock #3..:))

Not a bad week all things considered...now I'll go celebrate my 31st wedding anniversary...:)

Renee:
Excellent advice, Linda - although I use Quicken H/B. Not only is it a smart move for tracking payments - it makes doing your taxes a breeze. Tracks your mileage, enables you to split out your notary income from the business total, gives you MAILING LISTS of all your clients for marketing purposes, gives you a single location for storing everything pertaining to each job, each client, all your business accounts (checking, charge card, etc.)

LindaH:
I use Quickbooks also - it's a new program to me so I'm just getting used to all the ins and outs - my procedure now is as soon as I get home from the signing I create an invoice for the job and put it in my A/R folder and also enter my mileage -

Seems I'm on QB daily to update and track..but what a great program - once I get all the features working properly I'll be in heaven!!

fletchr:
I have found it to be a great resource to have an email template that has my terms and conditions. Yes, I have them. If there is a problem, I want to resolve it before the services are rendered. Some lenders want a one-sided relationship that is all them and no me. I do not work for those lenders.

I invoice before services are provided and both the subject line and the body of the email clearly indicate that this is my invoice.

I seek to save time whenever and wherever I can. If I have to spend an extra 10 or 15 minutes to fill out a professional invoice, then I am going to have to char
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T O P I C R E V I E W
jbelmont	Posted - 03/12/2007 : 4:36:09 PM ezknowles: I am a new signing agent, so new I haven't done any I very nervous in doing one. how do you invoice a company for the signing. should i order special invoices? what to do...what to do...what to do????? LindaH: You may need to wait until you're contacted and see what their policy is...the one I had tonite said I didn't have to invoice them - they would put me in for payment (which was nice since the borrower didn't go through with it - I found out on my way to his house). That was my first one too.. I think I'm probably going to get invoices for the future and just in case this company DOESN'T pay me after all.. Also, in the meantime, I'd say just calm down, read and learn your manual and notary laws until you know them as well as you know your own name - all will work out..:) Also, if you're that nervous, keep reviewing the material that you studied and I would strongly suggest you buy one of the many books for sale showing all the sample documents - learn them, their function, and what they look like so you recognize them in the package. You'll be fine..:) dfye:mcttelecom.com: Linda, that was great advice. Many companies prefer to have their own invoices filled out and they usually will give you one in their sign-up package. Be sure to make copies of it for future use. Some companies will give them to you in your confirmation. It is imperative that you use the invoice given to you if you want to get paid. Follow all their instructions through to the end. On the other hand, their are those companies that just put you in for payment which is the best way as most of them usually pay in a timely manner. If you need to invoice a company and fax it to them, their are many different software packages out in stores which you can use, i.e., Quickbooks, etc. LindaH: I had a signing scheduled for Monday evening (canceled on the way) and one last evening which went through. Both times the companies called I played it safe and specifically asked them if I needed to invoice them and, if not, was was their procedure for payment. They BOTH (shock of shocks) told me no invoice necessary - they put in for payment automatically and for last night's I'm paid directly from the HUD at disbursement. The canceled Monday night agreed to pay me a reduced fee for the cancellation (I hadn't even gotten to the house yet) AND sent me a confirmation to that effect (shock #3..:)) Not a bad week all things considered...now I'll go celebrate my 31st wedding anniversary...:) Renee: Excellent advice, Linda - although I use Quicken H/B. Not only is it a smart move for tracking payments - it makes doing your taxes a breeze. Tracks your mileage, enables you to split out your notary income from the business total, gives you MAILING LISTS of all your clients for marketing purposes, gives you a single location for storing everything pertaining to each job, each client, all your business accounts (checking, charge card, etc.) LindaH: I use Quickbooks also - it's a new program to me so I'm just getting used to all the ins and outs - my procedure now is as soon as I get home from the signing I create an invoice for the job and put it in my A/R folder and also enter my mileage - Seems I'm on QB daily to update and track..but what a great program - once I get all the features working properly I'll be in heaven!! fletchr: I have found it to be a great resource to have an email template that has my terms and conditions. Yes, I have them. If there is a problem, I want to resolve it before the services are rendered. Some lenders want a one-sided relationship that is all them and no me. I do not work for those lenders. I invoice before services are provided and both the subject line and the body of the email clearly indicate that this is my invoice. I seek to save time whenever and wherever I can. If I have to spend an extra 10 or 15 minutes to fill out a professional invoice, then I am going to have to char
5 L A T E S T R E P L I E S (Newest First)
LindaH	Posted - 08/13/2007 : 02:58:06 AM Okay Sheila, I apologize..I responded under your other thread about this.. Linda http://www.notarydepot.com/notary/lindah
n/a	Posted - 08/13/2007 : 01:33:22 AM I called the lender back, while at the closing could not get a reply or answer until I had made it home, I called them again offered to go back out at no further charge to them. I was advised to just send documents back with my invoice and they would contact the customer fax hud to customer confirming if not signed loan would not fund. which is what I explained to the customer. I believe the customer was already upset from previous notary that was sent out and would not allow customer to sign documents without exspouse being present. she kept referring to some one named Dave. I explained this would not have any bearing on Dave whoever he was but the customer seemed determined to have a signing battle. I have never experienced this before. So in answer to your question yes I had to return documents without some forms being signed including the hud.and other forms that the customer felt she didnt have to sign no matter what I said and the company was not available at all for customer questions. quote: Originally posted by LindaH My practice is to expect payment within 30 days of signing unless I've agreed to a longer waiting period prior to signing (some companies tell you up front they pay in 45 days and if I know that in advance then okay - I don't like it, but, okay). If I'm on the HUD I expect a check within ten days as the funds are disbursed from the HUD and that should include mine. At the 30-day mark I start following up with the companies letting them know their invoice is due and please advise of status. Sheila, I really have to ask this - you have my curiosity peaked - what did you do when the borrower only wanted to sign certain forms? It sounds like you let them do that and returned a partially signed package? Interested in hearing your reply. Linda http://www.notarydepot.com/notary/lindah Sheila E.Tensley
LindaH	Posted - 08/11/2007 : 03:59:00 AM My practice is to expect payment within 30 days of signing unless I've agreed to a longer waiting period prior to signing (some companies tell you up front they pay in 45 days and if I know that in advance then okay - I don't like it, but, okay). If I'm on the HUD I expect a check within ten days as the funds are disbursed from the HUD and that should include mine. At the 30-day mark I start following up with the companies letting them know their invoice is due and please advise of status. Sheila, I really have to ask this - you have my curiosity peaked - what did you do when the borrower only wanted to sign certain forms? It sounds like you let them do that and returned a partially signed package? Interested in hearing your reply. Linda http://www.notarydepot.com/notary/lindah
n/a	Posted - 08/11/2007 : 12:37:08 AM I'm very new also, I have completed a total of 5 signings, the first was very rough, and the last one was terrible. the customer only wanted to sign certain forms, I contacted the lender and title company, offered to go back out if needed at no charge to them. I felt really bad. I have not heard from the last two yet. no payment, I sent my invoices along with theirs. how long should I wait , or should they have responded by now with information regarding the funding of the loans? Sheila E.Tensley
Ms.Notary	Posted - 08/09/2007 : 10:01:46 AM Everyone has given some great advice. I personally invoice EVERYONE, even if they say no need to. That way if there is ever a dispute down the road we both have a copy, and you have something other than your spreadsheet to reference back to when filing your taxes. I file them and when I get paid I staple them to that invoice, that way if my computer, or my memory stick is ever damaged I still have my hard copies. Good luck!! :) ~Ms. Notary